Privacy Policy

Japan Bilingual Publishing Co. ("the Publisher", "we", "our", or "us") respects the privacy of individuals who visit our websites, submit manuscripts, participate in peer review, serve on editorial boards, or otherwise interact with our publishing services.

This Privacy Policy explains how we collect, use, store, disclose, and protect personal information in connection with our websites and publishing activities.

1. Information We Collect

We may collect personal information when individuals interact with our websites or publishing services, including:

- Personal and Contact Information: Names, email addresses, institutional affiliations, professional titles, and other contact details.

- Account Information: Usernames, login credentials, and account-related information when registering on our journal platforms.

- Submission and Publication Information: Manuscripts, author details, abstracts, correspondence, declarations, and other materials submitted for editorial consideration or publication.

- Peer Review Information: Reviewer details, review reports, editorial correspondence, and records relating to the peer review process.

- Website Usage Information: IP addresses, browser types, device information, access times, and other technical data collected through website logs and similar technologies.

2. How We Use Personal Information

We use personal information for legitimate publishing and operational purposes, including:

- Managing manuscript submissions, editorial assessments, and peer review processes;

- Communicating with authors, reviewers, editors, and other publishing participants;

- Managing editorial boards and reviewer databases;

- Publishing and maintaining scholarly articles and related academic content;

- Operating, maintaining, and improving our websites and publishing platforms;

- Responding to enquiries and providing administrative support;

- Maintaining publication records, security, and research integrity;

- Complying with applicable legal, regulatory, and contractual obligations.

3. Disclosure of Personal Information

We do not sell personal information to third parties.

Personal information may be shared where necessary with:

- Journal editors, editorial board members, and reviewers involved in the editorial process;

- Publishing service providers, website hosting providers, and technical support providers;

- Scholarly databases, indexing services, and other relevant academic infrastructure providers where necessary for publication and dissemination;

- Regulatory authorities or other parties where disclosure is required by applicable law or necessary to protect our legal rights.

We take reasonable steps to ensure that third parties handling personal information on our behalf maintain appropriate confidentiality and security safeguards.

4. Data Retention

We retain personal information only for as long as reasonably necessary to fulfil the purposes described in this Policy, including editorial administration, publication records, research integrity, and legal or regulatory requirements.

Certain publication and peer review records may be retained for longer periods where necessary to maintain the scholarly record and support the integrity of published research.

5. Data Security

We implement reasonable technical and organizational measures to protect personal information against unauthorized access, disclosure, alteration, loss, or misuse.

However, no method of electronic transmission or storage can be guaranteed to be completely secure.

6. Individual Rights

Depending on applicable data protection laws, individuals may have rights to request access to, correction of, or deletion of their personal information, as well as to object to or restrict certain processing activities.

Requests concerning personal information may be submitted using the contact details provided below. We will consider and respond to such requests in accordance with applicable legal requirements.

7. Third-Party Websites

Our websites may contain links to external websites, including scholarly databases, academic institutions, and other publishing platforms. We are not responsible for the privacy practices or content of third-party websites. Visitors are encouraged to review the privacy policies of those websites independently.

We may revise this Privacy Policy from time to time to reflect changes in our publishing activities, website operations, or applicable legal requirements. Any updates will be published on this page with a revised effective date.

For questions or requests concerning this Privacy Policy or the handling of personal information, please contact: contact@bilpub.com